Policies and Procedures
Standard Ethics Europe operates according to a structured system of internal policies and procedures, established in accordance with Regulation (EU) 2024/3005 on ESG rating providers and the related delegated acts of the European Commission. The policies are organized into two series: the GOVERNANCE series, which addresses the Agency’s organizational and governance requirements, and the GENERAL series, which addresses the rating process and operational and regulatory activities.
The policies governing the Agency’s core principles—ethics, sustainability, equality, and human rights—are published in full on this page. The policies that provide detailed guidelines on analytical processes, system security, and internal organization are summarized in their key principles.
📘 Click here for Standard Ethics Glossary
📘 Click here for the Code of Ethics
Conflict of Interest Management Policy: sets out principles and mitigation measures for the nine categories of conflicts of interest identified by the Agency. Download the summary here.
Whistleblowing Policy: download the summary here.
Standard Ethics Rating Methodology Policy: describes the methodology for calculating the ESG rating, the Proprietary Algorithm and the related E, S and G factors. Download the summary here.
Rating Issuance Process: sets out the operational stages involved in issuing a rating, whether solicited or unsolicited. Download summary here.
Methodology Review Policy: sets out the process, frequency and conditions for reviewing the rating methodology. Download summary here.
Analytical Independence and Rating Quality Policy: governs quality controls, analyst rotation and safeguards to ensure independent judgement. Download summary here.
Public Disclosure Policy: defines the information that the Agency publishes on its website, in accordance with European legislation. Download summary here.
Disclosure Policy towards Users and Rated Entities: defines the specific technical information provided to users of ratings and to rated entities. Download summary here.
Complaints Handling Policy: sets out the procedures for submitting and handling complaints relating to rating activities. Download summary here.
Policy on the Use of Artificial Intelligence: sets out the limits and conditions for the use of artificial intelligence systems within the Agency’s processes. Download here.
Pricing Policy and Fee Structure: sets out the criteria for determining the fees charged for solicited ratings. Download summary here.
Travel Policy and Remote Working: sets out the conditions for staff working remotely and travelling on business. Download here.
Environmental Policy: sets out the Agency’s environmental commitment in its internal management. Download here.
Human Rights Policy: sets out the Agency’s commitment to respecting human rights in its activities. Download here.
Gender Equality, Inclusion and Diversity Policy: sets out the measures adopted to ensure gender equality and inclusion within the Agency. Download here.
Policy on the Appointment of the Board of Directors: download summary here.
Privacy Policy
Privacy Notice
This privacy notice discloses the privacy practices according to the EU's General Data Protection Regulation (GDPR) for www.standardethics.eu.
This privacy notice applies solely to information collected by this website. It will notify you of the following:
- What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
- What choices are available to you regarding the use of your data.
- The security procedures in place to protect the misuse of your information.
- How you can correct any inaccuracies in the information.
Information Collection, Use, and Sharing
Standard Ethics does not use personal information extensively. The commercial activity of Standard Ethics is directed only towards other companies and not towards private consumers.
We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.
We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request.
Unless you ask us not to, we may contact you via email in the future to tell you about Ratings or related services, or changes to this privacy policy.
Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address given on our website:
- See what data we have about you, if any.
- Change/correct any data we have about you.
- Have us delete any data we have about you.
- Express any concern you have about our use of your data.
Types of data processed
Even if the business of Standard Ethics is not aimed at private clients and consumers, we collect some kind of sensitive information in order:
- To respond to requests for information.
- To examine applications for employment.
- To bill and exchange information with our customer company.
- To send our monthly newsletter or other updates.
Any sensitive information relating to points 1 and 2 is destroyed after six months from the last contact with the person concerned.
Each sensitive information of point 3 is kept for five years from the last activity with the client.
Standard Ethics has a newsletter providing non-commercial and public interest information. It is information also used by journalists and for statistical and scientific purposes. Subscription to the newsletter (point 4) and its processing are considered valid until the user is unsubscribed, by clicking on the link present in each post. In order to periodically evaluate the appropriateness of all data, every twelve months a verification message containing the unsubscribe link will be sent to all users.
Security
We take precautions to protect your information both online and offline.
Access to the sensitive data archive takes place via electronic devices kept in a secure environment and password protected. Only staff members who need the information to perform a specific job (for example, billing) are granted access to personally identifiable information.
If you feel that we are not abiding by this privacy policy, you should contact us via the Talk to Us page.
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